2025 Conference Exhibits

PLEASE NOTE YOU MUST SELECT YOUR BOOTH TYPE BELOW WHEN REGISTERING TO BE CHARGED/PAY FOR YOUR BOOTH.

The 2025 PRPS Conference & Expo is being held March 16-19, with Expo Hall exclusively on March 16 & 17 at the Hershey Lodge, Hershey, PA. We will welcome over 400 recreation and parks professionals from across the state! 

We are excited to share information about the Pennsylvania Recreation & Park Society (PRPS) 2025 Expo Hall and Program Guide advertising opportunities. If you have questions about combining the options list below or are interested in sponsoring the Conference & Expo, please contact us more additional details! 

Expo Hall Highlights!

• Interact with over 400 parks and recreation professionals and volunteers.
• Share in-depth information and demonstrations of your products and services.
• Network with attendees, including purchasing agents and decision-makers. 
• 6 Hours of dedicated Expo Hall time! 
• Participate in educational sessions, keynote, meals, and socials – included in your package!
• Receive a list of 2025 conference attendees including email addresses. 
• Company name listed in the 2025 Conference Exhibitor List, Conference Website, and PRPS Annual Buyers Guide. 

Expo Hall Booth Information

• Expo Hall fee includes a booth with one skirted 6’ x 30" table, two folding chairs, waste basket, booth id sign.  Booth options listed below.
• Deposit is required to secure exhibit space. Payment in full must be received prior to the event.
• Booths are assigned by total conference investment and then in the order that the contract is received. Event Sponsors who invest over $2,500 will receive preferential selection of booth location, based on availability. All other booth assignments will be made by PRPS staff.
• Booth assignments will begin in January 2025.
• Booth cancellations must be received by PRPS in writing before Friday, February 8, 2025. A $150 admin fee will be deducted from the refund.

Please review 2025 Expo Rules & Regulations for additional information.
PLEASE NOTE YOU MUST SELECT YOUR BOOTH TYPE BELOW WHEN REGISTERING TO BE CHARGED/PAY FOR YOUR BOOTH. 

Expo Hall Schedule
Sunday, March 16
10:00 am - 2:30 pm Expo Hall Set up
12:30 pm Exhibitor Welcome Lunch w/ PRPS Board & Conference Committee
5:00 pm - 11:00 pm Expo Hall Opening with  Tailgate Reception, Dinner & Social*
     5:30 pm - Dinner      
     7:00 pm District 1 Cornhole Tournament
     8:00 pm DJ Begins     

Monday, March 17
8:00 am - 1:00 am Non-profit Setup
10:00 am - 12:00 pm Expo Hall Open w/ Refreshments*
10:00 am - 4:00 pm Non-profit Expo
12:00 pm - 1:00 pm Exhibitor Appreciation Lunch
1:00 pm - 2:30 pm Expo Hall Closing Reception*
2:30 pm - 5:00 pm Expo Hall Teardown
4:00 pm - 5:00 pm Non-profit Tear Down

*Dedicated Expo Hall Hours

Lodging 
For the PRPS Conference, hotel room rates at the Hershey Lodge and Convention Center are $199 per room per night plus 11% taxes. Reservations must be made by Monday, February 24, 2025, or until room block is full.

Lodging Reservation Opens November 20. Details will be posted on prpsconferenceandexpo.org and emailed to registered vendors. 

For more information on the hotel and its amenities, visit www.hersheylodge.com. Check in time is after 4:00 pm and check out time is 11:00 am.

Hershey Lodge
West Chocolate Avenue and University Drive 
Hershey, PA 17033 
www.hersheylodge.com