2025 Conference Exhibits

PLEASE NOTE YOU MUST SELECT YOUR BOOTH TYPE BELOW WHEN REGISTERING TO BE CHARGED/PAY FOR YOUR BOOTH.

The 2025 PRPS Conference & Expo is being held March 16-19, with Expo Hall exclusively on March 16 & 17 at the Hershey Lodge, Hershey, PA. We will welcome over 400 recreation and parks professionals from across the state! 

We are excited to share information about the Pennsylvania Recreation & Park Society (PRPS) 2025 Expo Hall and Program Guide advertising opportunities. If you have questions about combining the options list below or are interested in sponsoring the Conference & Expo, please contact us more additional details! 

Expo Hall Highlights!

• Interact with over 400 parks and recreation professionals and volunteers.
• Share in-depth information and demonstrations of your products and services.
• Network with attendees, including purchasing agents and decision-makers. 
• 6 Hours of dedicated Expo Hall time! 
• Participate in educational sessions, keynote, meals, and socials – included in your package!
• Receive a list of 2025 conference attendees including email addresses. 
• Company name listed in the 2025 Conference Exhibitor List, Conference Website, and PRPS Annual Buyers Guide. 

Expo Hall Booth Information

• Expo Hall fee includes a booth with one skirted 6’ x 30" table, two folding chairs, waste basket, booth id sign.  Booth options listed below.
• Deposit is required to secure exhibit space. Payment in full must be received prior to the event.
• Booths are assigned by total conference investment and then in the order that the contract is received. Event Sponsors who invest over $2,500 will receive preferential selection of booth location, based on availability. All other booth assignments will be made by PRPS staff.
• Booth assignments will begin in January 2025.
• Booth cancellations must be received by PRPS in writing before Friday, February 8, 2025. A $150 admin fee will be deducted from the refund.

Please review 2025 Expo Rules & Regulations for additional information.
PLEASE NOTE YOU MUST SELECT YOUR BOOTH TYPE BELOW WHEN REGISTERING TO BE CHARGED/PAY FOR YOUR BOOTH. 

Expo Hall Schedule
Sunday, March 16
10:00 am - 2:30 pm Expo Hall Set up
12:30 pm Exhibitor Welcome Lunch w/ PRPS Board & Conference Committee
5:00 pm - 11:00 pm Expo Hall Opening with  Tailgate Reception, Dinner & Social*
     5:30 pm - Dinner      
     7:00 pm District 1 Cornhole Tournament
     8:00 pm DJ Begins     

Monday, March 17
8:00 am - 1:00 am Non-profit Setup
10:00 am - 12:00 pm Expo Hall Open w/ Refreshments*
10:00 am - 4:00 pm Non-profit Expo
12:00 pm - 1:00 pm Exhibitor Appreciation Lunch
1:00 pm - 2:30 pm Expo Hall Closing Reception*
2:30 pm - 5:00 pm Expo Hall Teardown
4:00 pm - 5:00 pm Non-profit Tear Down

*Dedicated Expo Hall Hours

Lodging 
For the PRPS Conference, hotel room rate at the Hershey Lodge is $199 per room per night plus 11% taxes. Reservations must be made by Monday, February 24, 2025, or until room block is full. After this date, rooms and/or group rate may no longer be available.

Conference Lodging: https://www.hersheylodge.com/qr/ZVTW1ZO9XW/

Reservations may also be made by calling 855-729-3108 and ask for the room block for Pennsylvania Recreation and Park Society at Hershey Lodge, March 16-19, 2025. The Hershey reservations team is available seven days a week from 8:00 am - 8:30 pm to assist you.

For more information on the hotel and its amenities, visit www.hersheylodge.com.
Check in time is after 4:00 pm and check out time is 11:00 am.
Hershey Lodge
West Chocolate Avenue and University Drive 
Hershey, PA 17033 
www.hersheylodge.com

Additional lodging info available: https://www.prpsconferenceandexpo.org/lodging